Privacy notice

MWYC take the protection of the data we hold about you as a member seriously and are committed to respecting your privacy. This notice is to explain how we use your personal information, how we comply with the law on data protection and your rights with regard to your data.

MWYC - IWS records, processes and keeps personal information about members in accordance with Article 6 of the General Data Protection Regulation (GDPR May 2018). It is a requirement of the GDPR that we provide you with the information about the details we keep about you.

Name of data controller

Mid Warwickshire Yacht Club Ltd

Categories of personal data we collect

*Name (and date of birth if under 18 at the time of applying for membership)
*Contact details (phone numbers, email addresses, home address)
*boat details

Our sources of personal data

*We obtain personal data from the individual applying to join the club by completing our application form.
*online web enquiries
*annually current members complete a form when renewing their membership and paying their annual subs

Automated decisions we make


Purposes for which we process personal data

*The club will process the personal data for the purpose of maintaining and renewing membership on an annual basis
*Contacting members with information of club events
*Providing members with the Loudhailer
*Security patrol rota
*Club cleaning rota
*We may take photographs of members and their boats at social events and use them for club publicity, on club notice boards and in the Loudhailer

Who will we disclose your personal data to

Other current members

Legal basis for processing your personal data

We process your data to ensure the legitimate interests of club members. It is necessary for the performance of a contract you have entered into with the club to ensure the safety of members, the security of their boats and the smooth running of the club.

Your right to withdraw consent

Where you have given your consent to any processing of personal data you have the right to withdraw that consent at anytime. If you do it will not affect the lawfulness of any processing for which we had consent prior to your withdrawing it.

Location of your personal data

The club will keep your data within the European Economic Area.

How long will we keep your personal data for

We will not retain your personal data for longer than is reasonable and necessary for the purposes for which it was collected. We shall retain your personal data for such time as your you are registered with the MWYC - IWS as a member. Your data will be deleted/destroyed when you leave the club.

Your rights in respect of your personal data

You have the right of access to your personal data to check accuracy and request changes if corrections need to be made.


If you have any concerns or complaints about how we are handling your data please contact the MWYC Treasurer HERE